I’ve got a mental block about what I’m sure is a common scenario:
I have some data in a csv file that I need to do some very basic reporting from.
The data is essentially a table with Resources as column headings and People as row headings, the rest of the table consists of Y/N flag, “Y” if the person has access to the resource, “N” if they don’t. Both the resources and the people have unique names.
Res1 Res2 Res3 Bob Y Y N Tom N N N Jim Y N Y
The table is too large to simply view it as whole in Excel(say 300 resources and 600 people), so I need a way to easily query and display (A simple list would be ok) what resources a person has access to, given the person’s name.
The person that will need to use this has MS Office, and not much else on their PC.
So, the question is: What is the best way to manipulate this data to get the report I need? My gut says MS Access would be the best, but I can’t figure out to automatically import data like this into a normal relational database. If not Access, perhaps there are some functions in Excel that could help me out?
You should normalize your data. This will make it easier to query against. For example:
table users: UserID UserName 1 Bob 2 Tim 3 Jim table resources: ResourceID ResourceDesc 1 Printer #1 2 Fax Machine 3 Bowling Ball Wax table users_resources: LinkID UserID ResourceID 1 1 1 2 1 2 3 3 1 4 3 3 SELECT ResourceID FROM users_resources, users WHERE users.UserName="Bob"