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excel – How to keep value of merged cells in each cell?

Posted by: admin March 9, 2020 Leave a comment


I created a sheet with merged cells, but the value of the merged cells is only stored in the first cell. Is there anyway, to keep the same value in each of the cells, I need that for a formula I use. Thanks!

How to&Answers:

In Excel 2003 this macro does the job:

Public Sub UnmergeAndFill()
    With Selection
        If .MergeCells Then
            .MergeCells = False
            Selection.Cells(1, 1).Copy
            ActiveSheet.Paste 'Or PasteSpecial xlPasteFormulasAndNumberFormats
        End If
    End With
End Sub

Create the macro by

  1. pressing Alt-F11, Ctrl-R, menu Insert/Module, paste the code;
  2. alternatively: Alt-F8, type a new name (UnmergeAndFill, e.g.), click Make or Create (? don’t know the English button text)

Invoke the Macro by pressing Alt-F8, select it, Run. Alternatively map it to a key


you can make a new column (or row) and apply this formula in first cell and drag it down:

I suppose in column A you have merged cells (for example A1:A3 & A5:A8 are merged).

  1. Insert a column before column A

  2. In A1 type:

  3. Copy the formula below in A2 :

  4. Drag down the formula u typed in A2

In your formulas use the newly created column and after use you can hide it.


I know this is a rather old question, but this is the first place I landed when looking for an answer, and the accepted answer did not help at all. I DID discover an excellent answer, however, on MrExcel which I thought was worth putting on this thread for the benefit of anyone else googling for an answer:

To save looking up the link, the answer is remarkably simple; if you merge cells using Excel Format Painter, rather than Merge Cells, it preserves the data/formulae ‘underlying’ the merged cells. You just need to create a temporary merged block of cells in the right format somewhere else, to use as a template for the Format Painter. You can delete them afterwards. One thing to watch out for, though, is having ‘hidden’ data like this can be a trap for the unwary, since editing the visible cell does not change the invisible ones.


You could use a custom VBA function that gives directly the value of the merged cell, no matter which one you select. In that case it is not necessary to duplicate the values.

  1. Switch to VBA view (Alt-F11)
  2. Create a new module via Insert > Module
  3. In your project, browse to the new module (you might want to give it a new name via the (name) property just under the explorer)
  4. Copy the following code in the module (pasting the code in ThisWorkbook will not work)


Option Explicit

Function GetMergedValue(location As Range)
    If location.MergeCells = True Then
        GetMergedValue = location.MergeArea(1, 1)
        GetMergedValue = location
    End If
End Function
  1. You can now use the formula in excel



Where A1 is a part of a merged cell.


can you not store the actual values somewhere else? instead of the merged cell? and yes , use a formula to display the value on the merged cell.


Assume column “A” has merged cells – put this in B1 and copy it to fill the rest of the column:


It checks if the cell to the left has a value if it has it returns its value, if not, it takes the value from the upper cell.

Note that it doesn’t work for the empty cells. First fill empty cells in column “A” with something unique, like “(empty)” and replace it back with emptiness both in “A” and “B” after filling column “B”.


I improved on sehe’s macro to do as many merged cells as you select.


Public Sub UnmergeAndFillMultiple()
    Dim w As Range, m As Range, n As Range
    For Each w In Selection.Cells
        If w.MergeCells Then
            Set n = w.MergeArea.Cells(1, 1)
            Set m = w.MergeArea
            w.MergeCells = False
        End If
End Sub


 Dim rowcnt As Long, i As Long
    rowcnt = Cells(Rows.Count, "A").End(xlUp).Row
    For i = rowcnt To 3 Step -1
        With Cells(i, 1)
            If .Value = Cells(i - 1, 1).Value Then
                .Font.ColorIndex = 9
            End If
        End With
    Next i