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Excel macro to create new sheet every n-rows

Posted by: admin April 23, 2020 Leave a comment

Questions:

I’m attempting to write a macro to take an excel file of several thousand rows and split the inital sheet’s rows up into sheets of 250 rows per-sheet, not including the original header row, which should also be copied to each sheet. There are 13 columns total, and some of the fields are empty.

I can sort the document myself – that’s not an issue – I just don’t have the macro skill to figure this one out.

I’ve tried searching, and found a few examples, but none quite fit..such as this one..
create macro that will convert excel rows from single sheet to new sheets ..or this one.. Save data input from one sheet onto successive rows in another sheet

Any help?

How to&Answers:

This should provide the solution you are looking for as well. You actually added your answer as I was typing it, but maybe someone will find it useful.

This method only requires that you enter the number of rows to copy to each page, and assumes you are on the “main” page once you execute it.

Sub AddSheets()
Application.EnableEvents = False

Dim wsMasterSheet As Excel.Worksheet
Dim wb As Excel.Workbook
Dim sheetCount As Integer
Dim rowCount As Integer
Dim rowsPerSheet As Integer

Set wsMasterSheet = ActiveSheet
Set wb = ActiveWorkbook

rowsPerSheet = 5
rowCount = Application.CountA(Sheets(1).Range("A:A"))
sheetCount = Round(rowCount / rowsPerSheet, 0)

Dim i As Integer

For i = 1 To sheetCount - 1 Step 1
With wb
    'Add new sheet
    .Sheets.Add after:=.Sheets(.Sheets.Count)

     wsMasterSheet.Range("A1:M1").EntireRow.Copy Destination:=Sheets(.Sheets.Count).Range("A1").End(xlUp)       

    wsMasterSheet.Range("A" & (rowsPerSheet + 2) & ":M" & (2 * rowsPerSheet + 1)).EntireRow.Cut Destination:=Sheets(.Sheets.Count).Range("A" & Rows.Count).End(xlUp).Offset(1)
    wsMasterSheet.Range("A" & (rowsPerSheet + 2) & ":M" & (2 * rowsPerSheet + 1)).EntireRow.Delete

    ActiveSheet.Name = "Rows " + CStr(((.Sheets.Count - 1) * rowsPerSheet + 1)) & " - " & CStr((.Sheets.Count * rowsPerSheet))
End With


Next

wsMasterSheet.Name = "Rows 1 - " & rowsPerSheet

Application.EnableEvents = True

End Sub

Answer:

@pnuts’s suggested solution by Jerry Beaucaire worked perfectly.

https://sites.google.com/a/madrocketscientist.com/jerrybeaucaires-excelassistant/parse-functions/rows

Option Explicit

Sub SplitDataNrows()
'Jerry Beaucaire,  2/28/2012
'Split a data sheet by a variable number or rows per sheet, optional titles
Dim N As Long, rw As Long, LR As Long, Titles As Boolean

    If MsgBox("Split the activesheet into smaller sheets?", vbYesNo, _
                "Confirm") = vbNo Then Exit Sub
    N = Application.InputBox("How many rows per sheet?", "N-Rows", 50, Type:=1)
    If N = 0 Then Exit Sub
    If MsgBox("Include the title row1 on each new sheet?", vbYesNo, _
                "Titles?") = vbYes Then Titles = True

    Application.ScreenUpdating = False
    With ActiveSheet
        LR = .Range("A" & .Rows.Count).End(xlUp).Row

        For rw = 1 + ---Titles To LR Step N
            Sheets.Add
            If Titles Then
                .Rows(1).Copy Range("A1")
                .Range("A" & rw).Resize(N).EntireRow.Copy Range("A2")
            Else
                .Range("A" & rw).Resize(N).EntireRow.Copy Range("A1")
            End If
            Columns.AutoFit
        Next rw

        .Activate
    End With
    Application.ScreenUpdating = True

End Sub

Option Explicit

Sub SplitWorkbooksByNrows()
'Jerry Beaucaire,  2/28/2012
'Split all data sheets in a folder by a variable number or rows per sheet, optional titles
'assumes only one worksheet of data per workbook
Dim N As Long, rw As Long, LR As Long, Cnt As Long, Cols As String, Titles As Boolean
Dim srcPATH As String, destPATH As String, fNAME As String, wbDATA As Workbook, titleRNG As Range

srcPATH = "C:\Path\To\Source\Files\"            'remember the final \ in this string
destPATH = "C:\Path\To\Save\NewFiles\"          'remember the final \ in this string
                                                'determine how many rows per sheet to create
    N = Application.InputBox("How many rows per sheet?", "N-Rows", 50, Type:=1)
    If N = 0 Then Exit Sub                      'exit if user clicks CANCEL
                                                'Examples of usable ranges:  A:A    A:Z   C:E   F:F
    Cols = Application.InputBox("Enter the Range of columns to copy", "Columns", "A:Z", Type:=2)
    If Cols = "False" Then Exit Sub             'exit if user clicks CANCEL
                                                'prompt to repeat row1 titles on each created sheet
    If MsgBox("Include the title row1 on each new sheet?", vbYesNo, _
                "Titles?") = vbYes Then Titles = True

    Application.ScreenUpdating = False          'speed up macro execution
    Application.DisplayAlerts = False           'turn off system alert messages, use default answers
    fNAME = Dir(srcPATH & "*.xlsx")             'get first filename from srcPATH

    Do While Len(fNAME) > 0                     'exit loop when no more files found
        Set wbDATA = Workbooks.Open(srcPATH & fNAME)        'open found file
        With ActiveSheet
            LR = Intersect(.Range(Cols), .UsedRange).Rows.Count             'how many rows of data?
            If Titles Then Set titleRNG = Intersect(.Range(Cols), .Rows(1)) 'set title range, opt.
            For rw = 1 + ---Titles To LR Step N 'loop in groups of N rows
                Cnt = Cnt + 1                   'increment the sheet creation counter
                Sheets.Add                      'create the new sheet
                If Titles Then titleRNG.Copy Range("A1")    'optionally add the titles
                                                'copy N rows of data to new sheet
                Intersect(.Range("A" & rw).Resize(N).EntireRow, .Range(Cols)).Copy Range("A1").Offset(Titles)
                ActiveSheet.Columns.AutoFit     'cleanup
                ActiveSheet.Move                'move created sheet to new workbook
                                                'save with incremented filename in the destPATH
                ActiveWorkbook.SaveAs destPATH & "Datafile_" & Format(Cnt, "00000") & ".xlsx", xlNormal
                ActiveWorkbook.Close False      'close the created workbook
            Next rw                             'repeat with next set of rows
        End With
        wbDATA.Close False                      'close source data workbook

        fNAME = Dir                             'get next filename from the srcPATH
    Loop                                        'repeat for each found file

    Application.ScreenUpdating = True           'return to normal speed
    MsgBox "A total of " & Cnt & " data files were created."        'report
End Sub