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ms office – Excel 2003 Combobox/Validation Data List Values and Labels

Posted by: admin May 14, 2020 Leave a comment


I’m unable to find out this information: Is it possible to show labels in these two type of lists rather than the real values ? of course when a label is selected, the value of the cell or the combobox (as a Form control) gets the real value.

* Data
Product A <——> 10
Product B <——> 11
Product C <——> 22

Combobox shows: Product A, Product B and Product C
If I select A I get the 10 value, B the 11 value and C the 22 value

Thank you in advance

Miloud B.

How to&Answers:

The typical way of doing this is to have a lookup table. There’s a function named something like VLOOKUP (that’s a partial name) that you can use in formulas to retrieve the value. I did something like this at my job, and I created a lookup table in a separate spreadsheet, and then called the lookup function in my main one.

You can also use macros, but that is too much bother in my opinion for the current problem.


Data Validation: You can’t have two values per row. You can use a lookup table to convert one value to another. Or you can combine the values like “ProductA_10” and use a formula to extract the “10” where you need it.

Form Combobox: This also has limited options and doesn’t really offer anything more than DV does for what you want.

Toolbox Combobox: This can do just about anything you want. You would set the ColumnCount property to 2, the BoundColumn property to 2, and the ColumnWidths property to something like “1;0” to hide the second column. If I had ProductA-C in A1:A3 and 10-12 in B1:B3, then I would use code like this in a standard module to fill the combobox

Sub LoadCombobox()

    Dim rCell As Range

    For Each rCell In Sheet1.Range("A1:A3").Cells
        Sheet1.ComboBox1.AddItem rCell.Value
        Sheet1.ComboBox1.List(Sheet1.ComboBox1.ListCount - 1, 1) = rCell.Offset(0, 1).Value
    Next rCell

End Sub

And code like this in the sheet’s module to put a value in a cell (F1 in this example)

Private Sub ComboBox1_Change()

    Me.Range("F1").Value = Me.ComboBox1.Value

End Sub

Whenever a new value in the combobox is selected, F1 is updated. We can use the Value property of the combobox because we set the BoundColumn property to the column with the value we want.